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Four Payroll Changes to Be Aware of in 2023

Four Payroll Changes to Be Aware of in 2023
Photo by Pixabay: https://www.pexels.com

As the world becomes increasingly more dependent on technology, and thus traditional organization management techniques get replaced by fancy new computers, how companies organize themselves is ever-changing. Payroll operations is a process that is developing drastically and is expected to undertake some changes in 2023, and many businesses are turning to the expertise of a reliable payroll outsourcing company. Automation software and processes are increasingly in demand and being incorporated into business strategies to ensure payroll gets sent out to employees in a timely manner and remove the need for a physical corporate record book being replaced with extensive digital data-keeping software solutions.

Ensuring that employees are financially compensated for their time working at a company in a timely manner is crucial to employee happiness. Studies have shown in the past that this equates to increased motivation and productivity in the workplace. As such, organizations and business owners are advised to be aware of the rapidly evolving payroll changes expected to occur in 2023 to ensure their business thrives and isn’t bottlenecked by late pay stubs or inefficient corporate record bookkeeping.

Automated Software Replacement Solutions Taking Over

As mentioned, the software replaces archaic and legacy systems across all industries and operations. It brings many advantages and benefits to an organization and business in the many use cases. Payroll solutions benefit massively by going to a fully automated software replacement solution, and the completely digitized system can decrease the amount of time an employee has to troubleshoot or operate payroll processes, as well as increase employee satisfaction and happiness as a result of receiving their pay on time.

The benefits of introducing an automated software replacement solution are:

  • More accurate and efficient than an employer: It is no secret; computers can operate more effectively and accurately than a human can. Organizations should implement software replacement solutions to ensure there aren’t pay stub errors and inaccuracies.
  • Reduces load on payroll specialists/accountants: Having computers do all the heavy lifting will reduce the workload of those normally responsible for the processes. This can increase employee satisfaction and reduce stress.
  • Reduces the need for workers in a payroll department: Organisations no longer need to have large payroll departments, regardless of the company’s size. Software replacement solutions scale much more easily than human teams do and cost less to increase.

More Convenient and Personalized Payroll Processes Expected

Today’s consumers are increasingly expecting a tailor-made, personalized customer service experience across multi-channel and omnichannel businesses. A similar trend is expected to occur regarding the payroll processes and employee experience expectations. Employees want a convenient way to track and monitor their finances and real pay stub and do not want to have to nag those in charge of corporate record books to receive information. As such, organizations must be aware of this trend and push for a strategy or solution that increases employee experience by making payroll processes more convenient and personalized.

Changes organizations can introduce to bring increase employee experience in payroll processes:

  • Introducing software replacement solutions: This can provide a self-service business model approach to payroll services, thus giving faster responses as it is automated and can be tailored towards providing personalized experiences.
  • Introducing flexible pay options: Offering multiple payment options can increase employee experience as it can cater to multiple preferences concerning payrolls.
  • Adding ‘on-demand-pay’ services: Some organizations offer early wage access (EWA) to decrease financial stress and burdens.  

Greater Focus on Analytics

Another expected payroll trend for the upcoming years, especially in 2023, is an increased push toward using analytical data and resources to interpret payroll costs. During the COVID-19 pandemic, it was apparent that organizations were consolidating with real-time payroll analytical data to assist with business decisions regarding payroll costs, as the nature of their findings was supported by robust analytical evidence.

Gathering global payroll data of an organization can be accomplished via automated software, another growing trend in the payroll sector. Still, it is a valuable resource for organizational management. Knowing the data and how best to address it can aid businesses and organizations to thrive in 2023.   

Moving to the Cloud

Four Payroll Changes to Be Aware of in 2023
Image by Gerd Altmann from Pixabay

A final significant expected trend for payroll in the upcoming year is the massive push the processes should undertake to a cloud-based storage system. If the COVID-19 pandemic taught businesses anything, work could be completed from anywhere, such as at employees’ homes. Having cloud-based payroll data and storage systems reduces the risk of having a physical corporate record book that can be lost or damaged. It increases accessibility to this information and processes as employees can interact with it when away from the office, such as when working remotely or on a business trip.

As mentioned briefly, cloud-based storage systems are also massively more secure than physical, traditional solutions and offer increased protection from malicious threats and intruders and from damage such as fires or worse. Organizations are increasingly advised to move to such a system across all systems, not just payroll structuring, as it is a best-in-class storage safety solution today.


To conclude, the payroll sector is changing drastically and is constantly evolving. In 2023, some significant changes and trends are expected to occur, such as the four examples highlighted in this article: software replacement trends, employee experience expectations, analytical demands, and cloud migration. Organizations and business owners should be aware of these trends to ensure their company is working to meet the expectations and can continue to thrive in 2023 and future years. These trends push towards more modern solutions and can also protect the company and decrease the occurrence of issues or extra overhead costs associated with traditional legacy systems.

Featured Photo by Pixabay: https://www.pexels.com