Hiring Your First Employee? 6 Things You Need to Know
If you are the only person working in your small business, you’ve surely had to deal with plenty of obligations. However, maybe you now believe that it’s time to bring in someone new who can help you run the business and deal with everyday tasks. Chances are that you’ve never had to hire someone before, and you don’t really know where to start. To help you out, we made this handy guide of six things you should know before you add an employee to your company.
Decide what you need an employee for
First of all, you need to be sure you need a new employee. Is your business busy enough to need someone else? Do you have plenty of work on a steady basis, or is it just a busy season? If you also experience slow times, don’t be so quick to hire someone. In case you find a new employee prematurely, you might be forced to let them go at some point, which will not be pleasant for anyone involved. Instead of hiring a full-time worker, look for a temporary employee, or outsource some tasks to freelancers.
If you’re sure that you need a full-time employee, you also need to decide what they will do in your company. Will you be expanding your offer of services and need someone with a skill set that will complement yours but be different in certain aspects? Or are you simply taking on more of the same type of work and need someone to do the same thing as you? Does the person have to work in the office, or can they work remotely? How flexible can their work hours be? All of these are important questions to answer before you start your search.
Get ready to welcome a new member to your team
Once you know what you are looking for, you need to ensure you are financially ready to take on a new employee. In addition to their salary, benefits, and equipment, the process of finding the right person is also something you have to pay for.
On the other hand, there are some legal obligations to take care of before hiring a new employee. These will vary from country to country, but you usually have to get an EIN (Employer Identification Number) from the IRS, ensure the potential worker is eligible to work in the country, look into workers’ compensation insurance, and get your taxes in order.
Look for applicants in various places
The next step would be writing a description of the job position and posting it in various places to get attention. When writing the description, you want to specify what kind of person you are looking for in as many details as possible. Describe your day-to-day operations and what they would be doing. List what kind of education and experience is preferred. Work hours and salary are also useful information that job seekers like to see.
When posting your job ad, you want to post on various platforms. For one, look through the local chamber of commerce and post on local job boards. You can then turn to a hiring agency that will filter through the applicants before they refer them to you. Finally, you have a wide range of websites where you can advertise.
Set up an interview to get to know them
If you’ve written the ad properly, you’ve surely intrigued some interested job seekers. Once they get in touch with you, you will need to assess your options. Maybe none of them are what you are looking for, or maybe a few of them fit the description. In the former’s case, you will have to refine your ad and look again or keep your mind open when hiring someone willing to learn on the job.
On the other hand, if several interested people contact you, you will have to narrow down your choices. First, go through their resumes to see who seems to be the best fit on paper. After that, you should set up face-to-face interviews to see how well you will get along. Seeing how these pandemic circumstances are changing many aspects of how businesses are run, interviews are also being done over various platforms. Luckily, you can easily organize virtual events nowadays and choose whether you’d like to interview them together or one at a time. Prepare for the interview by coming up with questions that will help you determine whether they are what you are looking for, and be prepared to answer their questions.
Invest in training them
However, the hiring process does not stop once you find the right person. You will also have to work on the onboarding process to set up your new worker for success. Ensure you have all the equipment necessary if they will be working with you in the office. On the other hand, if they work from home, you need to provide them with the software you are using and train them on how to use it for optimal performance.
Furthermore, regardless of how much experience they have, you need to be patient in the beginning. Perhaps they are used to doing tasks a bit differently and need some time to adapt. If they are only just starting, you need to be understanding.
Ensure they understand their obligations
Finally, regardless of how new they are to the line of work, your understanding cannot be unlimited. This is why it’s important to set boundaries right at the start. Your new employee needs to understand what is expected of them. Set a standard of work that is required and ensure they follow the rules and deadlines.
Even though this is your first time hiring someone, you cannot afford to be soft towards them. You are not friends, and the success of your business depends on how well they perform. Therefore, inform them of the consequences of not following the employee handbook.
As you can see, from deciding whether you actually need a new employee through finding an ideal one all the way to ensuring they understand their obligations, the hiring process is a long one, and you have to be prepared properly before you start looking for someone to join your company.