Workers who are open to and accepting of time monitoring in the workplace are uncommon. Time tracking software poses the question: Is your right to know how your workers spend their time more important than their right to privacy? However, as a law-abiding employer, you have no intention of violating the privacy of your remote staff members during their workdays.
You understand the benefits of introducing software for time tracking. Nonetheless, you can’t ignore your remote workforce’s doubts about adopting this software, so you need to figure out ways to reassure them.
How can you frame the implementation of time monitoring more positively and acceptably to reduce the likelihood of pushback from staff? Read on for five tried and true methods to introduce time tracking to your remote employees.
Make Your Intentions Clear
If your workers believe you are using time monitoring to catch them making mistakes, they are more likely to resist the idea. This may be true on some level, but it is not the primary purpose of time monitoring.
As an employer, you have complete authority to monitor any employee process, whether at home or in the office. However, make sure to highlight that the goal is to improve the company as a whole. The most effective method is to have a virtual meeting to discuss the advantages and reasons for time monitoring. You can also encourage questions to dispel any doubts or concerns they may have. All you need is an open discussion.
Explain How It Will Benefit Them
Another key component is to clarify that time monitoring is not only for business purposes. Introducing software for time tracking remote employees is a great way to make them happier and more productive at work while also making their workdays easier.
Additionally, time monitoring can aid in preventing burnout in your remote staff. By tracking their time, employees can improve their workload management and determine how much time they must devote to each task. You can appropriately share the workload if one worker has more tasks than another.
Another advantage of time monitoring is that it reveals your workers’ capabilities. Those that excel will have a better chance of being recognized. It will also reveal whether or not an employee is having trouble completing tasks.
Ensure to stress that people who cannot stick to the timeline are in no way being put to shame. Time tracking is here to assess everyone’s performance and assist those having difficulty finding a solution to increase their efficiency and production.
According to statistics, the average remote worker spends only 5.6 hours actually working. Because of poor time management, a part of the workday is wasted. By tracking their time, workers can use all of their time and finish projects on schedule and maybe even early.
Tracking Time Shouldn’t be Difficult
As we established that time tracking’s goal is to divide up tasks so that nobody feels overwhelmed, it’s clear that the system must be user-friendly. Introducing a complicated system of time monitoring will add further burden to the already heavy workload of your employees.
The software you choose has to be simple to use, user-friendly, and capable of operating in the background. It’s not a suitable match if it will just increase the workload of your employees.
Discuss the Testing Process and the Implementation Strategy
It is essential to carry out testing before the complete process begins operating. After explaining the benefits of time tracking to your staff and getting their buy-in, it’s time to discuss testing.
You need to choose someone to take responsibility for the project. In addition, it’s best to choose a small group of people to do the tests. If there are no volunteers, you can choose a few people yourself.
Assuming everything goes well during testing, the next step before going live will be to provide training sessions for all of the staff. This can be done through virtual training or by following an online tutorial. If your vendor offers personnel training, take advantage of it. Since they’re professionals in the field, they probably have some tips and tricks they can offer for a better chance of success.
With the aid of this guide, you should be able to easily introduce time tracking to your remote staff. The most important thing is to be honest about everything that is happening and encourage their input as you roll out the changes. The more acquainted they are with it, the better. Together, you can improve business efficiency and take your company to a whole new level.
Featured Image by Oleksandr Pidvalnyi from Pixabay