Whether you’re a budding entrepreneur getting your business off the ground or a seasoned professional, one essential piece of equipment you’re going to need is a reliable printer. Unfortunately, not all printers are made the same. A printer that is needed for printing business plans, contracts, or high-volume reports will need to keep up with the demand and stand the test of time. With that in mind, here are five reasons why a laser printer is the smarter choice for business users.
1. Printing with toner is cheaper!
At first glance, laser printers come with higher up-front costs for both the printer and the printer toner, but each toner generates more yield and will lead to a better per-page print cost. Toner costs may appear more expensive than ink cartridges, but in the long run, you’re saving a lot more. With higher capacity toners, they won’t need to be replaced as often and let’s face it. No one likes replacing their cartridges after only a few prints! You can really drive print costs down when you buy an alternative printer toner. The reviews from these alternative toners attest to their high-quality performance.
2. A laser printer prints fast and efficiently
What is the number one requirement of a business printer? Efficiency, of course. One question to ask yourself is how often do you actually intend to use the color cartridges in your printer? If the answer is very little, then a black and white laser printer may be the smarter choice. This will suit environments that have multiple users, a high printing volume, and where speed matters. Monochrome laser printers have on average a higher PPM (Pages per minute) than color laser printers or inkjet printers. A laser printer will print on average 20 to 40 pages per minute instead of an inkjet printer which will print on average 10-33 pages per minute. This saves you wasting time waiting for your important prints.
3. Print small and crisp text
Laser printers outperform inkjet versions for crisp detail and small print (smaller than 12-point fonts). On the other hand, a photographer is going to need a top-of-the-line inkjet photo printer to take advantage of the high-quality and specialized color ink cartridges. Laser printers are perfect for a business environment where sharp black presentable text is needed for a professional look. One feature to look out for is the DPI or print resolution. The higher the dpi number, the finer the print quality that the printer can produce. Many laser printers can now output graphics at a resolution of up to 2,400 dpi, but 300 to 600 dpi is sufficient for text output.
4. Toner ink has zero bleeding
Speaking of presentable text, there is nothing more frustrating than prints that smudge when you touch them or get them the slightest bit wet. Thankfully, pages from a properly functioning laser printer can’t smear. This is because toner cartridges use toner powder, a solid material, instead of ink to form the prints. Once the toner is stuck to the page inside the printer with an electric charge, the page passes through a special heated roller, called a fuser. The fuser melts the toner onto the paper at temperatures as high as 400 degrees so that it is unlikely to melt off the paper in the future.
Because of this, it means a laser printer can be used to create professional documents such as leaflets or flyers that you could normally have to pay to print externally, leading to further savings. All you’ll need is to get the right professional, quality paper.
5. Un-interrupted high volume printing
To print large volumes of flyers, reports, contracts, letters, and more, you’re going to need a printer that’s designed to print in bulk. Laser printers come equipped with a larger printer tray to accommodate high-volume printing with multiple users. This means you won’t have to replenish the paper as quickly as you would with an inkjet with a smaller paper tray. You can simply send your print jobs and collect them when they are swiftly complete. Frequently, duplex automatic document feeders (ADF) come with high-end, multi-functional printers. This feature is also called duplexing. Duplexing saves paper and time because you don’t have to reload the paper back into the printer for two-sided prints.
To conclude, a black and white laser printer is sufficient for business use if you only print texts, packing slips, or other documents for internal use. You will benefit from fast print speeds, a lower cost per print, the efficiency that a larger paper tray provides, and enjoy sharp text that won’t bleed.
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